Financial overview School, rental property and shop accounts in one place.
TOTAL POSITIVES
K0.00
Income recorded across all sections
TOTAL NEGATIVE
K0.00
Recorded expenses + paid payables + paid payroll
NET BALANCE
K0.00
Total positives minus total negative
Where the money is Net recorded movement by payment channel (received minus paid). Add opening balances separately to see actual balances.
Recorded vs actual balances Transfers move funds between channels and are not income or expenses.
Rentals Register rental units and record payments received.
Go to rent schedule Rental register
Monthly rent periods begin on each tenant’s start date and repeat on its monthly anniversary. Existing start dates were initially filled from the rental unit creation date; edit them to the actual tenancy start date.
Rent due & arrears
Balances are calculated per rental period. A payment only reduces the period you select. For a new rent payment, use “Record payment” here so it is linked to the correct tenant and period.
Trade payables Track supplier invoices, due dates, partial payments and outstanding balances.
Export payables CSV Invoices & balances
Payments are recorded against the selected invoice. Outstanding balance is invoice amount minus recorded payments; overdue means the due date has passed and a balance remains. This section is a supplier liability register and does not automatically post entries to income/expense transactions.
C.B. GRATEFUL ACADEMY PUPILS & SCHOOL RECORDS
Pupils Maintain the pupil register and contact details.
Export pupils CSV
Lunch payments Record and track pupils’ lunch contributions.
Export lunch CSV Record lunch payment Choose the pupil and record only payments actually received.
Tests & test payments Create school tests and record pupil test-fee payments.
Export tests & payments CSV Record test payment Only mark payments as Paid when funds have been received. Test fees are tracked separately from school-fee transactions.
Workers & payroll Maintain the worker register and calculate monthly payroll. Review figures before marking a payment as paid.
Export payroll CSV
NAPSA contributions & charges
Monthly estimate based on saved payroll records. Verify applicable contribution ceilings and current NAPSA rules before payment. Other NAPSA charges are tracked separately as expenses with “NAPSA” in the category or description.
EMPLOYEE CONTRIBUTIONS
K0.00
EMPLOYER CONTRIBUTIONS
K0.00
Month
Reports Income and expenses for a selected date range.
Export report CSV Accounting report details
School operations summary Paid lunch and test-fee receipts and payroll records for the selected date range. These are shown separately and are not added to the accounting totals above, to avoid double-counting.