Company financial overview Grateful Collective company accounts across school operations, rentals, shops, payroll and expenses.
Quick actions ＋ Add pupil ＋ Record payment ＋ Record expense ▤ View reports
Financial performance Monthly recorded income and expenses; use the period filter above to focus the dashboard.
Items needing attention Dashboard alerts will appear here when records are loaded.
TOTAL INCOME
K0.00
Income recorded across all sections
TOTAL EXPENSES
K0.00
Recorded expenses + paid payables + paid payroll
NET BALANCE
K0.00
Total positives minus total negative
Where the money is Net recorded movement by payment channel (received minus paid). Add opening balances separately to see actual balances.
Recorded vs actual balances Transfers move funds between channels and are not income or expenses.
Rentals Register rental units and record payments received.
Go to rent schedule Rental register
Monthly rent periods begin on each tenant’s start date and repeat on its monthly anniversary. Existing start dates were initially filled from the rental unit creation date; edit them to the actual tenancy start date.
Rent due & arrears
Balances are calculated per rental period. A payment only reduces the period you select. For a new rent payment, use “Record payment” here so it is linked to the correct tenant and period.
Shops Sales, stock purchases, bills and other shop costs.
+ Add shop transaction TOTAL
K0.00
TUCK SHOP K0.00 · SALOON K0.00 · GROCERY K0.00
Stock register All three shops TUCK SHOP SALOON GROCERY All stock levels Low stock Out of stock Export stock CSV
Low-stock & out-of-stock alerts
Record a sale & print receipt
All shops TUCK SHOP SALOON GROCERY Export sales CSV
Customers & credit balances
Record a credit payment
Stock purchases, losses & adjustments Use Restock for purchased stock. Record the supplier in notes and keep supplier invoices/payments in Trade payables. Damage/expiry adjustments remove quantity from stock and keep a history.
Record stock movement / sale
Trade payables Track supplier invoices, due dates, partial payments and outstanding balances.
Export payables CSV Invoices & balances All business areas Administration School TUCK SHOP SALOON GROCERY Rentals Other All statuses Unpaid Part-paid Overdue Paid Export ageing CSV
Outstanding invoice ageing Outstanding amounts are grouped by how long they are past due. Invoices not yet due appear under Current.
Payments are recorded against the selected invoice. Outstanding balance is invoice amount minus recorded payments; overdue means the due date has passed and a balance remains. This section is a supplier liability register and does not automatically post entries to income/expense transactions.
C.B. GRATEFUL ACADEMY PUPILS & SCHOOL RECORDS
Pupils Maintain the pupil register and contact details.
Export pupils CSV
NUMBER OF PUPILS IN EACH CLASS
Baby 0
Middle 0
Reception 0
Grade 1 0
Grade 2 0
Grade 3 0
Grade 4 0
Grade 5 0
Grade 6 0
Grade 7 0
PUPIL REGISTER PRODUCE CLASS LIST GRADE Choose grade Baby Middle Reception Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7
Lunch payments Record and track pupils’ lunch contributions.
Export lunch CSV Record lunch payment Choose the pupil and record only payments actually received.
Tests & test payments Create school tests and record pupil test-fee payments.
Export tests & payments CSV Record test payment Only mark payments as Paid when funds have been received. Test fees are tracked separately from school-fee transactions.
School expenses Track teaching supplies, classroom materials, utilities, repairs and other school operating costs.
+ Record school expense SCHOOL EXPENSES IN SELECTED VIEW
K0.00
Recorded expenses reduce the net school result.
Workers & payroll Maintain the worker register and calculate monthly payroll. Review figures before marking a payment as paid.
Export payroll CSV NAPSA summary ESTIMATED COMPANY NAPSA (5%)
K0.00
Estimate from recorded basic pay.
RECORDED EMPLOYEE NAPSA
K0.00
Saved NAPSA amounts in payroll records.
OTHER NAPSA CHARGES
K0.00
Transactions mentioning NAPSA.
Reports Income and expenses for a selected date range.
Export report CSV SCHOOL EXPENSES
K0.00
Included in period expenses and net
Accounting report details
School operations summary Paid lunch and test-fee receipts and payroll records for the selected date range. These are shown separately and are not added to the accounting totals above, to avoid double-counting.
User management Assign access to existing Supabase Auth accounts. Create accounts in Supabase Dashboard first.
Assign role For security, this page assigns roles only; it does not create accounts or set passwords.
Assigned roles Refresh roles